Total Football Academy - Camp Organiser

We are a supplemental coaching, seasonal camps & 1-on-1s business operating in Wicklow & Wexford.

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Eligible Ages

Players aged from 5 to 13 (on day 1 of their respective camp) are eligible to participant in our camps programme.

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Duration

Summer camps run over 4 days from 10am to 2pm.

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Parent / Guardian & Camp Staff Communication

A WhatsApp group will be setup (using parent / guardian contact information supplied in registration form) & used for ongoing communication throughout the week.​ Parents / Guardians will be individually informed promptly by the head coach on their player where updates on the individual player are necessary or issues arise.

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Additional Communication

We may also share promotional content and messaging with parents / guardians (across email and / or WhatsApp) in relation to our other programmes & events from time to time.

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Responsibility

The camp head coach is responsible for the management & organisation of the week's football activities.

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Player Groupings

Camps are organised in a way where players will be grouped by the nearest age group available to each player. Players may be moved between groups where necessary. This will be done only where the player is comfortable & happy to move to another group.

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Behaviour

Players must follow the instruction of camp staff. If persistent and / or serious misbehaviour is occurring with a player, the player may be suspended from the camp.

 

Leaving the Venue

Players are not permitted to leave the camp venue at any point during the camp's hours. Parent / Guardian consent must be provided to players if leaving camp early, along with notification to the head coach prior to their departure.

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Collection & Dropoff

Parents / Guardians are asked to wait visibly near the entrance to the playing area at the venue for both collection & drop off. Players may travel to & from camp by themselves, however parents / guardians must notify the camp head coach of this permission on Day 1 of camp.

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Footwear & Attire

Players should wear footwear suitable to the surface being played-on in the camp venue. Players should wear attire suitable to play & train in. Rain jackets should also be brought in the event of rain being forecasted.​​

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Break, Lunch & Hydration

Players will have two breaks during each camp day. Players should bring a packed lunch to camp daily. Players should also bring enough water to last the full camp day, as some venues may not have water refill stations.

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Sun Cream

Players should wear & bring sun cream to camp daily.

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Medical & Allergy Information

Parents / Guardians are asked to notify the head coach (on Day 1 of camp) of any medical, injury or allergy issues regarding their player.​

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Medications & Inhalers

Players should bring any medications and / or inhalers that they need for camp daily. Parents / Guardians are asked to notify the head coach (on Day 1 of camp) of any medications / inhalers taken or carried by the player during camp.

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Football for All (FFA) - Additional Needs Information

Parents / Guardians are asked to notify the Head Coach (on Day 1 of camp) of any additional needs that the player has.

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Player Injuries, Accidents, Illnesses & Incidents during Camp

All minor injuries, accidents, illnesses & incidents will be notified promptly to parents / guardians and treated by the head coach during camp. Emergency services will be contacted immediately in the event of major injuries, accidents, illnesses or incidents to players.

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Photography & Videography

A professional sports photographer & videographer will be present during camp to capture highlights & action shots from the camp's football activities. A recap & highlight video will be created from each camp and shared to parents through the WhatsApp group chat. These photos and videos may also appear through social media, our website, or on  printed promotional material.

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Garda Vetting, Child Safeguarding Statement , Health & Safety Statement & Risk Assessment​

All staff within the organisation maintain up-to-date FAI garda vetting & safeguarding. Our child safeguarding statement, health & safety statement and risk assessment can be requested by parents / guardians at any time.

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Insurance

All camps are covered by public liability insurance​ through Total Football Academy.

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Lost or Stolen Items

Neither Total Football Academy or the host club will be held responsible for items lost or stolen during the camp. It is highly recommended to leave any valuable items belonging to players at home during camp.

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General Data Protection Regulations (GDPR) Compliance

All data provided by parents / guardians to the organisation is held strictly under current general data protection regulations.

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Payment Methods

Camp registrations may be paid for through either cash or online payment. Cash payments are made in full at sign-in on Day 1 of camp. Online payments are made using accepted credit / debit cards, Apple Pay or Google Pay upon the online registration form's completion.

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Online Payments

The same payment method selected within the online registration form must also be selected & used at the online checkout stage (directly after the online registration section). Failure to do so may result in your booking be voided.​​

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Camp Cancellation (by Parent / Guardian)

Total Football Academy will not refund camp registration fees where the parent / guardian has cancelled their player's place on the camp within 24 hours prior to sign-in on Day 1 of camp. Cancellations by parents / guardians prior to this 24 hour period will result in a full refund.

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Camp Cancellation (by Total Football Academy)

Poor weather may result in the camp being deemed unsafe for playing & coaching activities.

• If this occurs at a venue with indoor facilities, camp staff will bring players into this area temporarily (organising indoor camp activities as a result) and the head coach may organise an early collection.

• If this occurs at a venue without indoor facilities, Total Football Academy reserves the right to cancel either individual camp days or the entire camp in the interest of player & staff safety.

• If one full day is cancelled by Total Football Academy within one camp, no refund shall be issued.

• If two full days are cancelled by Total Football Academy within one camp, €20 will be refunded per player.

• If three full days are cancelled by Total Football Academy within one camp, €40 will be refunded per player.

• If four full days (full camp) are cancelled by Total Football Academy, the full camp fee will be refunded.

• It is important to note that cancellations by Total Football Academy due to poor and / or unsafe weather are highly unlikely to take place during the summer camps season.